How to Run a Productive Meeting

How to host a better meeting: fewer yawns and head bobs are possible!

Regular meetings are necessary to keep employees up to date and engaged, but they can easily become counter-productive if they drag on too long.

While we can’t tell you to give up meetings, we can advise to make them more engaging and motivational. Think of meetings as a time to re-connect with your employees and to make sure everyone is on track to hit their goals.

Here are some ideas to get your started.

Introduce walking meetings

Need some extra steps? Introduce walking meetings as a way to combat mid-day fatigue, and reduce stress. This tip works best for office jobs that require employees to spend a lot of time at their desks. According to a study conducted by Stanford University, walking increases creativity by 60%. When that 3 pm slump comes around – take a lap! 

Make it collaborative 

A good boss is only as good as his/her employees. It is crucial to create an environment that is conducive to creative ideas. Encourage employees to collaborate and brainstorm together. Switch your meetings from “lecture-style” where one person is doing the majority (or all) of the talking, to a “seminar-style” where people share ideas and come up with solutions as a group.

Get out of the office – seriously

Host an off-site working session. Meet locally outside of the office… A coffee shop, a park, anywhere that is not the office but where work can still be accomplished. Switching up your environment can spark new ideas and problem solving solutions.

Respect the end-time

Be courteous of your team’s time by starting and ending the meeting on time.  If you don’t finish your agenda by the end of the meeting time, table the topic and reschedule for another time.

Have a clear agenda 

It sounds like a no-brainer, but far too many leaders are still having weekly meetings without an agenda in place. This causes confusion and stress for the entire team. Have a clear agenda in place for your meeting to ensure you stay on track and touch on all of the important topics. If possible, send your agenda ahead of time so your team can come prepared.

Holding better meetings will increase employee engagement and productivity, and can be a big selling point for new applicants! 

Any questions? Your hiring consultants are here to listen! Chat with us today about how Acquire4Hire can help you grow your team.


Leave a Reply

Your email address will not be published.